Ancillary Probate

Automatic Transfers

The first thing to check is to see whether the out-of-province property was held in some version of joint tenancy or tenants in common (different jurisdictions have different legal variations on this). If so, the remaining owners will automatically retain ownership of the property, and while they will probably want to clean up some records to remove the deceased, there will be no need for any ancillary probate.

Some jurisdictions support Transfer-on-Death Deeds, which automatically transfer ownership to named beneficiaries upon the death of the owner. In such cases, the executor will have to show proof of death, but no ancillary probate or even small estate settlement process will be needed.

Similarly, if the property was held in trust or a retirement fund or basically anything with a named beneficiary, there will usually be no need for any ancillary probate proceedings, and the normal beneficiary transfers can occur as defined by law.

Even if the transfer is "automatic", transferring real estate is more complex than transferring ownership of other asset classes, and an amended deed to the property must usually be filed with the local courthouse or tax assessor's office.

Special Handling for Small/Simple Estates

If there is no automatic transfer of the property, then you should check to see if the secondary jurisdiction supports simplified approaches for estate settlement of small or simple estates. If you are only probating a single property in a given jurisdiction (i.e., province), it's likely that this portion of the estate will qualify for a simplified approach ... which sometimes may involve no or very limited court involvement.

See small estates for province-specific details, and if an estate includes US real estate, you can check the US version of EstateExec for US state-specific rules for small estates.

Ancillary Probate & Resealing

If none of the above conditions apply, then you will have to apply for probate in the appropriate out-of-province court.

Probating a portion of an estate in a secondary location is generally known as ancillary probate, and fortunately many out-of-province courts have simpler processes for such probate, given that a primary probate exists elsewhere and is being managed through a legal court process.

Even better, if you have been issued a grant of probate in most Commonwealth jurisdictions, you can apply to the courts in the secondary location (if it is also in the Commonwealth) to reseal that grant, thus authorizing you to act as executor in that secondary location as well. For example, if the decedent lived in Ontario, and also owned land Alberta, you could apply in Alberta to reseal your Ontario grant of probate. Unfortunately, resealing a grant of probate does not work with the US, in either direction.

If there was no need for probate in the decedent's home jurisdiction, but the decedent owned property elsewhere, then the process of probate in the out-of-province jurisdiction will be known as non-domiciliary probate, not ancillary probate.

Impact on Heir Percentages

If there is a will, the fact that certain property must be probated in a different jurisdiction should not affect overall residuary estate distribution percentages to heirs, although it may impact who gets what (for example, in jurisdictions such as PR and GU, an executor must follow strict rules about who may inherit land)

To make this more concrete, suppose John died leaving his $1M estate to be divided equally among his wife and 3 children (so each heir would receive 25%). If for some reason a $200K out-of-province property went solely to one of his children, then that amount would be included in the overall distribution calculations, so that the other heirs would each receive $250K from the primary estate, and the child who inherited the out-of-province property would receive only $50K from the primary estate.

If there is no will, the distribution of the estate must follow the intestate succession laws of the relevant jurisdictions, meaning that the primary estate must be distributed according to the laws of the decedent's home province, but any real estate existing outside that home state must be distributed according to the local intestate succession laws. Thus, the heir percentages could be different, and different heirs could be involved entirely.

There may be subtle legal issues here, so if your situation is complicated or the heirs are not cooperative, you may want to seek the advice of a lawyer, or even a lawyer in both jurisdictions.