Settling Small Estates (TX)

Requirements

To use the small estate process, the following conditions must be met:

• The estate qualifies as "small" and there is no will
• At least 30 days have passed since the death
• The estate is solvent (i.e., the non-exempt assets are worth more than the debts)
• No petition has already been made to the court to officially appoint a personal representative

In determining whether an estate qualifies as "small", you should value assets as of the date of death, and ignore any unsecured debts. Do not include any assets that would not normally go through probate, such as community property with right of survivorship, assets with named beneficiaries (e.g., 401Ks, life insurance policies), and other Standard Probate Exclusions. You should also exclude the value of any Personal Property and Homestead Exemptions.

Process

To use the small estate affidavit process:

1. Submit a Small Estate Affidavit to the court (see below)
2. Use a copy of the court-certified affidavit to take possession of estate assets
3. Note that real estate cannot be transferred via small estate affidavit
4. Settle the estate in the normal way (pay debts, distribute remaining assets)

Affidavit Form

There is no particular affidavit form mandated by law, but some courthouses require the use of their particular version, so best to identify the court as per below, then use whatever form they prefer.

Here is an example Small Estate Affidavit Form, and note that you may be able to attach an EstateExec Inventory Report rather than manually filling in the inventory table. If the estate is in Harris County, use the Harris County Small Estate Affidavit.

Regardless of the particular form, a small estate affidavit must:

• Show that the required conditions listed above are true (small, no other petition, etc.)
• List all estate assets and debts, identifying assets deemed exempt
• Include the name and address of every heir (specifically, people who will inherit from the estate)
• Include the relevant family history concerning heirship
• Be signed by 2 disinterested witnesses, and by each distributee under Texas intestate succession law, or the guardians or next of kin for any such distributee who is a minor or legally incapacitated

You will need to get the affidavit notarized before submission.

Requirements

You can use a Muniment of Title if:

• A valid will exists
• Less than 4 years have passed since the death
• The estate does not owe any debts (other than those secured by a lien on real estate)

Process

To settle an estate via a Muniment of Title:

1. Submit to the court an Application for Muniment of Title (see below)
2. Schedule a probate hearing to occur after the court-specified waiting period (usually 10 days)
3. After the hearing, the court will give you an order admitting the will to probate as a Muniment of Title, which you can use to obtain possession of estate assets
4. Note that a Muniment to Title is unique to Texas, and other states will not recognize it, so you cannot use this process to handle out-of-state assets
5. Distribute the assets in the normal way
6. Within 180 days, file with the court a sworn affidavit stating the terms of the will that have been fulfilled and the terms that have not been fulfilled (the court may also require you to file an estate inventory)

Muniment of Title Application

Check with your local court (see below) to determine if they have a preferred application form, or you can create one yourself based on this example Tarrant County Muniment of Title Form.

The application must state:

• The decedent's name, legal address, and last three driver's license and social security numbers (if assigned)
• Each applicant's name, legal address, and last three driver's license and social security numbers (if assigned)
• The facts of death, including date and place
• The facts that show the given court has jurisdiction (i.e., the decedent lived there)
• An inventory of estate assets and probable value
• The date of the will
• The name, state of residence, and physical address of any executor named in the will
• The name of each witness to the will
• Whether any children were born or adopted by the decedent after the creation of the will, and if so, their names
• That the estate does not owe any unpaid debts, other those secured by a lien on real estate, and that there is no need for administration of the estate
• Whether a decedent's marriage was dissolved after the will was made, and if so, when and from whom
• Whether the state, a governmental agency of the state, or a charitable organization is named in the will

Attach a certified death certificate and the original will to the application.

Requirements

To use an informal family settlement, anyone who would normally inherit under terms of the will, or via intestate succession if there is no will, must sign a notarized document which states:

• The parties do not wish to have the estate go through probate
• The parties agree to allocate the estate as specified

Process

To use the informal family settlement:

1. Write an agreement as described and have all parties sign
2. File the signed agreement with the court (see below)
3. Settle the estate in the normal way (pay debts, distribute remaining assets)

You may have difficulty getting current asset holders to relinquish control of assets without the more standard official court paperwork, which is why this process is primarily used for small estates.

Requirements

You can settle an estate via Independent Administration if the will specifies that an independent administrator should be used, or if all distributees agree to such an approach.

Process

To settle an estate via a Independent Administration:

1. Submit to the court an Application for Probate via Independent Administration
2. Qualify as administrator by obtaining any bond required and get your "Letters of Administration" from the court
3. Within 30 days of qualifying, provide notice to creditors
4. Within 60 days of the probate order, notify by registered or certified mail, return receipt requested, all inheritors named in the will
5. Within 90 days of the probate order, submit a sworn statement to the court of the status of all such notifications (made, waived, not done), as well as an estate inventory
6. Submit an estate inventory to the court, including assets and debts
7. Upon court approval of the inventory, you may settle the estate in the normal manner (pay debts, distribute assets) without further court interactions
8. Optionally file a Closing Report (see TX Estates Code § 405.005)